Parents will not be able to register their children for the next school year if all financial obligations are not met for the previous year. Tuition costs are set yearly, in the Spring. Tuition is based on projected enrollment, contractual commitments to our teachers and staff and other expenses required to operate the school. As a requirement of the Archdiocese, all tuition payments must be made through the online site for FACTS Tuition Management Company, our partner in tuition management. Through FACTS, families are given the options to pay tuition in one payment, four quarterly payments, or 11 monthly payments. For more details on the payment plan options, please reference the Tuition and Payment Information Form in the School Policies/Forms section.
Parent Tuition Fundraising Responsibility
Each family will be responsible for 30 Christmas Calendars. Your tuition fundraising commitment will be $300.00. This year, we are including the $300 fundraising commitment within your FACTS tuition payments. Each family will receive 30 calendars in November (to sell, gift etc.) and all returned stubs will be entered into the daily drawings.
Students in grades K2 through 6 are eligible to apply for financial aid. Funding for financial aid is provided by the Catholic Schools Foundation, which has set guidelines for the distribution of the financial aid funds. Applications and supporting documentation must be submitted through the FACTS system by the deadlines provided. Administration of the financial aid awarded is at the discretion of the Catholic Schools Foundation and can be rescinded at any time.
Students who withdraw prior to the end of the school year are financially responsible for all or a portion of tuition. Written notification is required and a withdrawal form must be completed and submitted to the School Office. FACTS payments will not be stopped until this withdrawal form is received. Once this form is received by the Tuition Coordinator, your FACTS account will be made inactive. Tuition must be current and up to date before the withdrawal process can begin. If your account is not in good standing, school records will not be sent to the new school. Registration fees, Financial Aid, scholarships, and calendar costs after November are not considered tuition payments and will not be refunded in the event of a withdrawal. There is no tuition refund for students expelled for disciplinary reasons.
Because expenses are incurred from the moment students are enrolled, families must be responsible for all or a portion of tuition upon withdrawal. The following schedule outlines the amount of tuition due based on the timing of withdrawal:
- Withdrawal prior to July 5th, no tuition is due
- Withdrawal from July 5th through the first day of school, 15% of tuition is due
- Withdrawal between the first day of school and February break, 50% of tuition is due
- Withdrawal from return from February break through end of the school year, 100% of tuition is due
Similarly, the following percentages of tuition are utilized for students who start a school year late:
- Start date between September and October 100% of tuition is due
- Start date between November and February 75% of tuition is due
- Start date after February break 50% of tuition is due
Non-Admission due to Tuition Delinquency:
If unforeseen financial difficulties arise, families should immediately contact the Tuition Coordinator to arrange alternate payment plans if necessary. SBCA strives to work with families who are experiencing extenuating circumstances. Families who fail to pay tuition according to any agreement made with SBCA or who have been unwilling to make alternative arrangements will be notified that their student(s) will not be allowed to attend SBCA until payment is current. If such tuition delinquencies exist, SBCA’s policy is as follows:
||Student(s) will forfeit their seat and not be admitted on the first day of school
||Student(s) will not be re-admitted on first day of class in January
||Student(s) cannot take final exams and report cards will show an incomplete in each subject. Sixth grade students will not be allowed to participate in graduation ceremonies or receive their diploma.
Other School fees charged
South Boston Catholic Academy is no longer accepting cash or check payment of any type. All payments are to go through the FACTS system. This includes Extended Day charges, camp fees, field trip fees and all other charges incurred. Whenever possible, charges will be invoiced through the FACTS system on the 5th of the month, with the amount to be deducted on the 15th of the month. If tuition amounts are split among multiple payment plans, these charges will be split equally among the plans, unless the Tuition Coordinator is otherwise notified.
Changes to FACTS Payment Plans
During the school year, if you need to make changes to your FACTS Payment plan, they must be done so at least ten (10) business days prior to a due date for changes to be implemented. Changes to banking and/or credit card information must be done directly through FACTS (online or via telephone). All other changes must be made by the Tuition Coordinator. The payor must submit a Payment Plan Change form or otherwise notify the Tuition Coordinator in writing before any changes can be made.